Question 1 / of 10
๐ How do you handle trade documents?
Purchase orders, invoices, shipping documents, customs declaration forms
๐100% Manual โ printing, typing, copy-paste
Takes 10-30 minutes per document
๐Mostly Manual โ Excel + email templates
Copy-pasting between systems
๐ปPartially Automated โ ERP or software assisted
But still requires significant manual verification
โกMostly Automated โ OCR + auto-fill
Minimal manual intervention
๐คFully AI-Driven โ auto-extraction, matching, alerts
AI handles end-to-end document workflows
๐ How do you make business decisions?
Pricing, inventory, market entry, forecasting
๐คทRely on intuition + checking bank account balance
Only react when cash flow is tight
๐Monthly Excel reports โ prepared by accounting
We review them, but the data is lagged
๐Weekly dashboards + partial forecasting
Tracking KPIs but manually operated
๐ฎBI tools + trend analysis โ data-driven
Most decisions are backed by data
๐ง AI predictive analytics โ real-time recommendations
AI suggests the best course of action
๐ How do you find new customers?
Lead generation, marketing, sales channels
๐Rely solely on referrals + trade shows
Almost no online presence
๐One B2B platform (Alibaba / Global Sources)
Pay annual fee, wait for inquiries
๐B2B platforms + basic website + LinkedIn
Multi-channel but not integrated
๐Multi-channel + CRM + email marketing
Automated follow-up, lead scoring
๐คAI-driven โ Automated lead generation, nurturing, conversion
Full-funnel automation
๐ How do you manage your supply chain?
Suppliers, production tracking, quality control
๐ฑPhone + WeChat messages
No system โ entirely reliant on memory
๐งEmail + Excel tracking
Manual updates, often outdated
๐ญBasic ERP with supply chain module
Partial automation, QC is still manual
๐Integrated ERP + supplier portal
Real-time tracking, digital QC
๐คAI management โ Automated replenishment, forecasting
AI QC + predictive logistics
๐ค How much experience do you have using AI?
Current level of AI adoption
โWhat is AI? โ Never used it
Heard of ChatGPT but never tried it
๐ฌUsing ChatGPT for basic tasks
Translation, drafting emails, research
๐ ๏ธUsing AI tools in some processes
OCR, chatbot, basic automation
โ๏ธAI integrated into business processes
Multiple AI tools, custom workflows
๐ง AI-native โ Core operations rely on AI
AI agents handling end-to-end processes
๐ How do you handle trade compliance?
Tariffs, customs regulations, product certification
๐ฐIgnore it โ hope for the best
No process, only react when customs holds goods
๐Manually Google for each shipment
Ad-hoc search for HS codes + requirements
๐Freight forwarder handles compliance
Outsourced but lacking transparency
๐Excel tracking + regular audits
Maintain product certification database
๐คAI automatically checks each shipment
Real-time regulatory updates + early warnings
๐ฆ How do you manage your inventory?
Warehouse tracking, safety stock, dead stock
๐Rely on memory + periodic stocktake
No system โ often unexpected issues
๐Excel sheets, updated weekly/monthly
Often inaccurate, leads to stockouts
๐ปBasic ERP inventory module
Records ins and outs but no forecasting
๐ERP + demand forecasting + replenishment alerts
Proactive replenishment, inventory aging reports
๐คAI-driven โ automatically optimize inventory levels
Demand forecasting + dead stock clearance AI
๐ฐ How do you set prices and calculate profits?
Quotation, landed cost, exchange rates, profitability
๐คทRough estimation โ "sounds about right"
Not very clear about actual profits
๐Excel calculator โ cost + markup
Calculated manually, easy to miss hidden costs
๐ปERP pricing module with templates
Standard margin but static
๐Dynamic pricing โ exchange rate + landed cost aware
Automatically calculates the total cost of each order
๐คAI profit optimizer โ real-time pricing
Suggests optimal prices + alerts on low-margin deals
๐ How do you handle cross-border communication?
Multilingual, time zones, cultural differences
๐ฑOnly use WeChat + Google Translate
Frequent misunderstandings
๐งEmail + basic translation tools
Bilingual staff handle key accounts
๐Multilingual website + email templates
Partially localized but not systematized
๐Professional translation + CRM workflows
Structured multilingual processes
๐คAI real-time translation + cultural adaptation
Automatically translates documents, emails, and contracts
๐ How mature is your data analysis?
Reports, KPIs, Business Intelligence
โWe don't track data systematically
Everything relies on human memory
๐Basic Excel reports, once a month
Done manually, time-consuming, error-prone
๐ERP reports + some custom dashboards
Standard reports, limited customization
๐BI Platform + Automated Reports
Real-time dashboard, drill-down
๐คAI Analysis โ Predictive + Prescriptive Recommendations
AI proactively discovers insights, suggests actions
๐ฌ
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